A very powerful feature of icurio is the ability to save or folder any learning resource from a search or browse results page for Web Content, Images, or Standards, or a Timeline then share those saved resources with others in your class, school or district.
To save and organize learning resources in icurio requires the use of My Content, which you access from the My Content Tab at the top of every icurio page.
If you access icurio through your school’s IP address, you will have access to “community” spaces such as your school’s portfolio or your district’s portfolio within My Content, but you will not be able to save anything in a portfolio yourself unless you are registered as an individual user. You can register for free as an individual user if you want to use this feature.
Following is information on:
- Perform a Search and Get a Search Result
Perform a Subjects Channel, Keyword Search, Famous Person Search, Image Search, or Standards Search (teachers only). You can also save any Timeline, whether it is one you create or one of the prearranged timelines.
- Save Your Search
You can choose to save any specific resource from your search results list. When you click on a web resource, it will be opened in the icurio frame. Just click to save that resource to your My Content portfolio. You will then be prompted to place that resource within a folder in your portfolio. You can either highlight an existing folder and save the resource there,or create a new folder in which to place the resource.
You can also save a resource directly from the Learning Content Results page by clicking the to the left of the resource title.
Usually, the Title box will be pre-populated. The content can be edited as you wish, or you can enter any title of your choosing. Resources are listed in alpha numerical order within the My Content folder structure, so the Title box is an opportunity for you to control the order of items within your folders by including alphanumeric characters such as A, B, C, 1, 2, 3 or *.
- My Content Folders
Here are all the folders that currently exist in your My Content portfolio. Highlight the folder in which you would like to save this resource. Note: All the folders that exist in your portfolio are shown here, even if you do not have the rights to save content to some of them. If you choose, at this point you can create a new folder in which to save this resource, instead of saving it in an existing folder.
- Add Folder
To create a new folder at this point, click on the Create New Folder icon, then fill out the new dialog box that appears. If you do not want to create a new folder at this point, you also have the opportunity to do so anytime you click on the My Content tab.
Once you have chosen where you want your resource to be placed, simply click the Save button. When you access your portfolio from the My Content tab, you will find your resource saved in the folder you chose.
Clicking on the Edit link allows you to change the name and description. This allows you to add notes in the Description box as you progress with your research, if you choose.
- Add Folder
Clicking on the Add Folder link creates a new folder within the folder you are currently in. (In this illustration, the current folder is English Class.)
Clicking on the Permissions link (see image above) allows you to change the permissions that exist for the active folder.If you want to keep control of the content in your folders, Bookmark them and Copy your bookmarks to class, school and/or district portfolios. If you do not carew whether your folders are modified by others, Move or Copy the folders themselves to class, school and/or district portfolios.Default permissions are designed to allow the majority of My Content users to save and share their own searches and see other searches that are meaningful to them without having to change the View or Modify rights associated with the content they wish to share. Default rights differ depending on the specific portfolio you are in.If you change the Allowed to Change permission, other users of the folder will be able to change the content both by adding resources to what you have included and by deleting content you have included.This chart defines the default permissions. Users can modify the permissions they allow for their own folders.Organization = School/District/Region where icurio is subscribed
My Content Class Portfolio School Portfolio District Portfolio Allowed to View Only the Owner Any User in this Organization Any User in this Organization Any User in this Organization or Below Allowed to Change Only the Owner Any Teacher in this Organization Any Teacher in this Organization Any Teacher in this Organization or Below
If you mark several items in your portfolio to move or delete but you do not own the rights to all of those items, only the items whose rights you own will be moved or deleted. The rest will remain in their current place in your portfolio.
The owner of a portfolio may change the rights to that portfolio. That means, the owner of My Portfolio can change the viewing or changing rights of My Portfolio; the teacher who creates a Class Portfolio can change the rights to the Class Portfolio; the icurio Administrator for a school can change the rights to the School Portfolio; the icurio Administrator for a district can change the rights to a District Portfolio.
- Add Template
Add Template currently provides access to two templates.The first template option is a Digital Literacy Template which students can fill out and save in their folders. This template helps to teach students how to evaluate whether websites suit their particular research purposes. If teachers create classes which their students join, teachers can then view these templates to assess students’ digital literacy skills.
The second template is a User-Defined Template. This template has an open form which allows users to place whatever information they want into it. Some possibilities include using it for notes on a particular website or group of web resources, using it as a place for teachers to put discussion questions, or using it as a place to store instructions for a research project. Since the form is open, teachers and students will find a wide variety of other uses for these User-Defined Templates, as well.
- Add Website
Clicking on Add Website allows you to add websites that are not icurio resources to your folder. If you find a useful website which in not listed in icurio, you can add it to your folder simply by copying its URL (web address) and entering a title into the Add Website dialog box. (If you think it is a website which icurio should include, please consider submitting it through Contact Us, available at the bottom of every page.)
Clicking on Share offers you three options for sharing the material you collect in your portfolio. These options are Shareable Link, Email, and Bookmarking.Shareable Link allows you to easily share the contents of any of your folders with anyone else who has icurio access. When you select Shareable Link as your Share option, you will be presented with a URL for your folder. You can copy that URL and share it in a variety of ways. You can, for example, paste it into your Learning Management System or a web page you have created. Using the Shareable Link allows you to share one link that provides access to a collection of resources at one time, instead of having to share individual links one at a time. Whoever access your Shareable Link will then be able to access any of the resources you have placed in that folder. They will also have access to any of your other folders and saved resources through the Subfolder box. While they have access to these, their access is Read Only. They will not be able to modify your folders in any way.When you choose Email, you are provided with an email form to fill out. Once you fill out the form, just click Send to send your information to your chosen recipient.Use Bookmarking to share folders without losing control of their contents. When you choose Bookmark, you are provided with step-by-step directions for the bookmarking process. When you create a bookmark, you are only creating a pointer to particular contents within your portfolio. The folder and its contents stay within your portfolio. With a bookmark, you can:
- Place a bookmark to your folder into your school’s or district’s portfolio. Others can then copy your bookmark into their folders.
- Copy another user’s bookmark from the school or district portfolio into your own portfolio You will no longer need to search through the list of folders in the school portfolio to re-find one you liked. You’ll already have a bookmarked link in your own portfolio that will take you directly to the folder you want. You will also have immediate access to any changes the owner of the folder makes in its content.
- Open a folder in the school or district portfolio and bookmark its contents, which creates a link in your own portfolio. You will be able to view the contents of that portfolio (if permitted by the way the owner has set the rights), without having to go back through the school or district portfolio to access it.
Click on any or all of the boxes next to items in a folder or the boxes next to folders themselves, then click Copy to make a copy of those items. The copies will exist in the folder in which you created them. Copies of folders will also exist in the folders in which they were created. A folder might exist in the My Content folder or in any folders which exist within My Content. The value of making copies is that you can Move the copies to another folder or portfolio without losing control of your original work.
Click on any or all of the boxes next to items in a folder, then click Move to move those items somewhere else within your portfolio or in your school or district portfolio. Remember that when you Move any item, it no longer exists where it did originally. If you move it out of your portfolio, into your school or district portfolio, it will no longer carry the rights you placed on it, but will assume the rights of the new owner, which may be either more open or more restrictive than those you defined.
Click on any or all of the boxes next to items in a folder, then click Delete to delete those items from your portfolio. Remember that if you choose to delete a folder, you will delete all the items within that folder as well. This is true of nested folders as well as individual search results, images, or standards. If you want to save some or all of the items within a folder which you want to delete, Move or Copy those items to another place within your portfolio before you delete the folder.
- Folder Drop-Down Menu:
When you click on this drop-down menu, you will find Add Folder, Add Template, Add Website, and Share options. These behave exactly as they have been described. The only difference is that they will add these features at the top level of your portfolio.
Only teachers can create passcoded folders. Following are the steps to create a passcoded folder:
- Getting a “Teacher” Role
In order to create a class, you first need to be designated as a Teacher in icurio. As a default, all users within a school are originally designated as students. Your school’s icurio Administrator will create a Teacher Code and should communicate that Teacher Code to all teachers within the school. Once you, as a teacher, have the Teacher Code, you can use it to modify your profile by clicking on the Profile link in the drop-down menu next to your name at the top right of every icurio page. Enter your school’s unique Teacher Code in the appropriate box and click Submit. This will change your school role from Student to Teacher.
- Create A Passcode Folder
Once a teacher has changed the user role from Student to Teacher, the next step is to create a passcode folder within My Content. Once in your portfolio, take these four steps:
- Click on the Add a Passcode Folder button at the top of your My Content page.
- Create a name for your class that will allow you to differentiate it from other classes (A).
- Create a unique Class Code (B) which your students will use to join your class.
- Once you hit the Create button, you will receive a message page confirming that you have created the class, and providing you a link to a printable instruction page you can give to your students. This way they will have clear instructions on how to join your class.
Once you have created a passcode folder, you can Move or Copy any type of saved resource into it. This will allow you to point everyone to whom you have given the passcode to a specific selection of resources.If you want people to be able to Move or Copy resources into the class, or to add/edit content of Digital Literacy Templates or User-Defined Templates, you need to change the Default Allow to Change permission, which is “Any teacher in this Organization,” to “Any User in this Organization.” Then, once people have accessed your passcode folder, they can Move or Copy any type of resource from their portfolios into the class folder. This is a good way to facilitate collaboration on projects.When you delete a class, everyone who joined the class will lose access to all resources which were in that class. It would be helpful for you to warn them first, so they can move their resources out of the class if they wish.Your passcode folder will be listed in your portfolio and will also appear in the portfolios of all who join your class. When you no longer need your class portfolio, you can then delete it by clicking the checkbox next to it, then clicking the Delete button. Before you delete a class, you will need to move any resources that you want to keep. You can move them back into your portfolio or into any folder in your portfolio.
Following are steps to access a passcoded folder:
Once a teacher has created a passcoded folder in his or her portfolio, students or other teachers can access that folder by using the Passcode which the teacher provides. Simply click on the Enter Passcode icon at the top of your My Content page and enter the Passcode. To help with the process, a teacher can print out instructions for this process, which would include the Passcode.
Copying your resources into the class is often a better option than moving them, because copying means that you retain an original version in your own portfolio.Once you have accessed a passcoded folder, you can participate in it in several ways. You can access and view any resources which are made available in the class portfolio by clicking on the class name in your own portfolio,then clicking on the specific resource. You can also
add resources to the folder by Moving or Copying resources from your own portfolio into the class. One unique type of resource the teacher might request each member of the class to contribute to the class portfolio is a Digital Literacy Template for a specific web resource.Hint 1: To cut down on possible confusion when many class members are contributing to class resources, be sure to include a unique identifier for your contributions, such as adding your name or initials to titles.Hint 2: To fill out a template, or to edit information already entered in a template, you must click on the Edit link for that specific template.When you no longer need a given passcoded folder, you can easily remove the folder from your portfolio. Be sure that you Move or Copy any resources into your own portfolio or other folders before you remove the passcoded folder, or you will lose them. You will also need to Move or Copy resources if the teacher chooses to delete the class.